For commercial buildings, an efficient and well-maintained Heating, Ventilation, and Air Conditioning (HVAC) system is at the center of a comfortable and healthy indoor environment. As business owners, facility managers, or property managers, understanding the best practices for commercial HVAC service can significantly enhance your building’s operational efficiency, leading to reduced energy costs, extended equipment lifespan, and improved indoor air quality. Here are some HVAC maintenance strategies from expert commercial HVAC contractors.

Commercial HVAC Service and Maintenance Contracts: What Are They and Should You Have One?


A commercial HVAC service and maintenance contract is an agreement between a business and an HVAC service provider. It outlines a comprehensive maintenance schedule for the HVAC system. This contract may include regular inspections, cleaning, parts replacement, and emergency services.


Investing in a commercial HVAC service and maintenance contract is a proactive measure. With a dedicated service provider, potential issues can be detected early, and preventive measures can be taken before any severe malfunctions occur. This approach can save businesses significant repair costs and downtime that could affect daily operations.


These contracts can often be tailored to the specific needs of your business, including the unique features of your HVAC system, your budget, and your operational schedule. With routine maintenance, your HVAC system can operate at its peak efficiency, reducing energy consumption and maintaining a comfortable indoor environment for employees, tenants, or customers.


So, should you have one? Absolutely. A commercial HVAC service and maintenance contract is an excellent investment for most businesses. It ensures your HVAC system receives professional care and helps prevent costly and disruptive issues.


Adhere to Temperature Scheduling


Temperature scheduling, or programming your HVAC system to follow a set schedule, is another best practice for commercial HVAC service. This can optimize energy use, especially in buildings with varying occupancy levels at different times of the day or week.


For example, you can set your HVAC system to lower its heating or cooling output during off-peak hours or when the building is unoccupied. Likewise, it can be programmed to start operating at full capacity shortly before the building reaches peak occupancy. This practice reduces unnecessary energy consumption and can significantly cut down on your utility bills.


It’s also beneficial to consider outdoor weather changes and adjust your temperature schedules accordingly. Modern HVAC systems can be integrated with smart thermostats that use real-time weather data to optimize temperature control, further enhancing energy efficiency.


Change Air Filters Regularly


A seemingly small yet critical task in maintaining a commercial HVAC system is regularly changing the air filters. Air filters trap dust, pollen, and other airborne particles, preventing them from circulating through your building. Over time, these filters can become clogged, which reduces the efficiency of the HVAC system and degrades indoor air quality.


Different HVAC systems require different frequencies for air filter changes, but a good rule of thumb is to check them monthly. If they’re dirty or clogged, it’s time to replace them. Some high-efficiency filters may only need to be replaced every 3-6 months, but it’s essential to follow the manufacturer’s recommendations.


Regular filter changes not only ensure better air quality for the building’s occupants but also protect the HVAC equipment from premature wear and tear. This simple preventive measure can extend the lifespan of your HVAC system and keep it running at peak efficiency.


When to Get Replacement and Retrofitting


An important part of maintaining your commercial HVAC system includes knowing when to consider a system replacement or retrofitting. While regular maintenance can extend your system’s lifespan, there will come a time when it becomes more cost-effective to replace or upgrade the equipment.


Indications that you may need to consider replacement or retrofitting:


  • Consistent breakdowns despite regular maintenance
  • Rising energy costs due to decreased efficiency
  • The HVAC system is more than 10-15 years old
  • The equipment can’t maintain consistent, comfortable indoor temperatures
  • There have been substantial changes in the building’s usage or occupancy levels


Retrofitting offers an alternative to full system replacement, especially when the system is not excessively old but struggles with efficiency or performance. Retrofitting involves upgrading certain components of the existing system to enhance its performance, reliability, and energy efficiency. It’s a good option when the overall system is in decent condition and only certain parts are underperforming.


Try to Minimize and Even Eliminate Cooling and Heating Simultaneously


One of the common energy-wasting practices in commercial buildings is simultaneous heating and cooling. This usually occurs when different parts of the HVAC system are not communicating properly or when there’s a mismatch between the heating or cooling demand in different parts of a building and the system’s response.


One way to minimize this is to use a modern HVAC system that incorporates controls to prevent simultaneous heating and cooling. You can also use zone controls, which allow different areas of a building to be heated or cooled independently based on occupancy or use.


Another way is to regularly review and adjust your temperature schedules and set points. Sometimes, simultaneous heating and cooling can occur due to inappropriate settings or a lack of adjustment to changing seasons or occupancy patterns.


Contact North End Electric to Get Help from Commercial HVAC Contractors


When it comes to ensuring your commercial HVAC system is at its best, it can be invaluable to partner with a professional, reliable HVAC contractor. If you’re located in Pennsylvania, New York, or New Jersey, North End Electric is the commercial HVAC contractor to connect with.


With locations in Hanover (Wilkes-Barre) and Scranton, North End Electric is conveniently positioned to serve customers across the state. Our team of experienced commercial HVAC contractors is dedicated to providing top-notch service, whether you need regular maintenance, system replacement, retrofitting, or troubleshooting.


Get in touch with us to learn more and schedule a service.